TOUR INCLUSIONS

Return economy international airfares with reputable airlines.

Airlines are selected based on scheduling, fares and safety. Our preferred international airlines include Emirates, Singapore Airlines, Cathay Pacific, Qantas and United Airlines.

International flight schedules are only released 11 months prior to the date of the return flight to Australia.

Any required internal flights with local airlines where applicable.

Airlines are selected based on scheduling, fares, and safety. An internal/domestic flight will be booked upon confirmation of your group with a local or low-cost airline 6-9 months prior to departure.

All fuel surcharges and taxes for included flights.

All accommodation in quality hotels (from Superior 2* to 4*) in central locations.

We consistently use the same hotels that are well-known to us and cater to the needs of student groups. Hotels may sometimes change due to operational reasons, and we will inform you of any changes as soon as possible.

Students are accommodated in twin or triple rooms with single beds, according to the composition of the group and the available rooms at hotels. Teachers/adults will be accommodated in single rooms unless specified or requested.

Hotels have private en-suite bathrooms (no shared facilities).

Rooming is decided by the organising teachers and may change from hotel to hotel according to the composition of the available rooms. Where possible, properties will allocate rooms for the group in close proximity however this cannot be guaranteed.

All land transportation by private coach or public transport.

The majority of travel is with private coach. Academy Travel selects local coach companies with good safety records, well-maintained vehicles, and qualified drivers.

Often in cities, the public transport system is an efficient means of moving the group around. The Tour Manager will provide tickets for any public transport required and ensure the safe and easy movement of the group on and off the transport.

All breakfasts and dinners.

Breakfasts are served in hotels or local cafes. They are usually continental, buffet-style.

We will include all dinners unless requested otherwise. Included evening meals are taken in the hotel or local restaurants. Soft drinks (1 per person) and water are included with the evening meal.

Lunch is not included. The only extra cost whilst on tour is lunch each day.

Services of an experienced Tour Manager for the entire duration of the tour to manage all daily logistics from arrival to departure.

The Tour Manager’s responsibility is to ensure the smooth running of the tour, that all services are delivered as promised and to deal with any emergencies or re-scheduling that occurs on tour. The Tour Manager will work closely with teachers to meet the pastoral care and behavioural expectations of the school, but the organising teachers retain the main responsibility for these areas.

Should a school/university wish to travel without a Tour Manager, please advise Academy Travel at the time of quoting.

Academy Travel can include comprehensive travel insurance for every participant on a tour unless otherwise requested.

All travel insurance policies contain exclusions, surcharges etc for pre-existing medical conditions, extension of travel and other important details. Participants are encouraged to read their policy carefully and to contact the insurer if anything is unclear.

The contract for travel insurance is between the traveller and the travel insurance company. Travellers are bound by the terms and conditions of the travel insurance policy, and Academy Travel has no influence over this policy or the outcome of any claim made by a tour participant.

Any relevant non-electronic visas applicable to Australian passport holders.

For tours that visit countries requiring Australians to hold a visa, this will be included in the cost of the tour. These countries include China, Cambodia and Russia.

We will advise and provide additional information when there is a requirement to obtain special entry permits eg ESTA in the United States of America, or an ETA in the UK or Europe.  The organisation and payment for these travel documents will be the responsibility of individual travellers, due to the requirements of online completion of the applications.

In the event that entry visas are required for non-Australian passport holders, Academy Travel will assist with the provision of information and any required documents, but the responsibility of obtaining the required visa remains with the individual traveller and their family.

Academy Travel will in person or via an online conferencing service, attend an information evening and pre-departure meeting at your school, if required.

A suitable date is to be organised for an Academy Travel representative to come to your school to present an information evening. The presentation takes approximately 1 hour and will include information on the itinerary, pricing and inclusions.

An Academy Travel representative will also visit the school 3-4 weeks prior to the tour for a pre-departure meeting. During this meeting, travel documents will be distributed and a full briefing on the practical aspects of the tour will be given.

Each traveller receives their own document wallet and luggage tag at the pre-departure meeting, along with their flight ticket.